The Scannable Resume

It was recently suggested that I do an article on scannable resumes, so since I am always looking for topics here it is.

First of all lets talk basics. A resume is scanned using optical character recognition (OCR) technology. Although the technology improves regularly, it is still a computer reading your resume. Therefore, it is important that your resume be clear, concise, and include the basic information (i.e., header, objective, education, skills, experience, honors). You should also use precise words and phrases that are related to your field; these are the keywords that are used to search for your qualifications and skills. Use concrete words not vague descriptions.

1 to 2 pages is the recommended length. Don't include references, lists of publications, etc. Stick to the facts.

The typed or computer-generated resume should be submitted on 8 1/2" x 11" white or off-white paper (there needs to be a high contrast between the type and the paper to achieve the best scan results - the lighter the paper, the better).

Put your name and address at the top of the page (usually left aligned) in the following format:
Name
Street Address
City, State Zip
Telephone Number

Some other things to remember are:
*avoid using bold type
*avoid italics or script (OCR really has a hard time with this kind of text)
*avoid underlining
*avoid bullets
*avoid graphics - this includes lines
*avoid parentheses and brackets
*left justify text
*use at least 12 point type in a sans serif font (i.e., Helvetica or Arial) or a clean serif font (i.e., Times or Palatino)

When you submit the resume make sure it is an unfolded original with no staples.

Lastly, when you get that interview that is the time to take a clean, "fancy" looking resume.